Students are a new system entity introduced by the WebEd that does not originally exist in the WebClinic. A student is represented by a complex data structure that combines several of the existing system objects and extends them with properties and features specific only to the studens.

Working with Individual Students

In a day to day college workfrow it is often needed to address a specific student to update his details or get some statistics on his educational progress. Below you can see the screen that WebEd provides for this purpose.

You can see a quick search and select facility at the top which allows you to search for a specific student or select from a list of recent students (useful when you work with several students at the same time). The currently selected students details are displayed below the search bar. You can also choose from a number of different reporting optins by simply clicking on the respective report tab ("Audit Sheet" report is currently open on the screenshot above but have in mind that the numbers there are result of a simulated data input and they will generally be larger in real life application).

The "Forms" section at the bottom is designed to hold various data about student educational histpry. It currently features one "Osteopathy College Student" form. This kind of forms can be tailored and fine-tuned to the needs of a specific college. If you click on the rounded "Open" button in the "Actions" column you will see the form data as in the following screenshot.

As you can see this is a relatively simple form compared to the clinical forms. The most important thing here are the year records (4^th year is currently displayed). Genrally, a student will have all the years from 1^st to 5^th but what you see is also possible to happen in real life. It depends solely on the college's discretion what data will go into the system. Most of the time is no need to create and maintain these form manually since a student form if not exists is automatically created and maintained by the list management utilities presented below.

Student Lists Management

Recognising the need of manipulating hundreds of students in a uniform fashion we introduced list management. The list management utilities are very useful when set same properties to a number of students. The most common examples perhaps would be advancing years or graduation.

The most important list management screen is presented below. It is pretty self-explanatory. To save space in this presentation we have shown only 4 students but in real life they will be several times more depending also on the firtering options we use.

From the screen above you can change current year, target hours or graduate students. To get this you just select year or cohort or both and press the "List Hours" button. There is, however, a separate screen that you get by pressing the "List Groups" button. This screen (shown below) allows to set the security group membership of the students. This is important since senior students can access and manipulate clinical data but juniors can not.

The system also supports lists of graduates shown here. They are provided mostly for historical and reporting reasons as well as for the needs of our referral program.